How to Send Automatic Email Reminders from Google Sheets
Turn dates in your spreadsheet into automatic email reminders. Get notified before due dates, deadlines, renewals and expirations - without manually checking Google Sheets every day.
Free to start · Set up in minutes · No Apps Script required
Google Sheets
Your date column
Important date
Due · Renewal · Expiry
Email reminder
Sent automatically
Can Google Sheets Send Email Reminders Based on a Date?
Yes. You can use dates stored in Google Sheets to trigger email reminders before deadlines, due dates, renewals or expiration dates.
One way is to build a custom automation using Google Apps Script. However, that requires writing code, configuring triggers and maintaining the script.
If you want a no-code option, Date & Email Reminders for Google Sheets lets you select the date and recipient columns in your spreadsheet, choose when reminders should be sent, and automate the process.
Your spreadsheet remains your source of truth while reminder emails are sent automatically.
Custom Apps Script
- Requires coding
- Requires trigger setup
- Requires maintenance
- Highly customizable
Date & Email Reminders
- No coding
- Setup in minutes
- Automatic scheduling
- Built specifically for spreadsheet date reminders
How to Set Email Reminders in Google Sheets
If your spreadsheet already contains dates and email addresses, you can turn it into an automated reminder system in a few minutes.
1. Open the Google Sheet containing your dates
Start with the spreadsheet you already use to track deadlines, renewals, expiration dates or other important dates.
For example, your sheet might contain columns such as:
Do not create a new database or move your existing data.
2. Add Date & Email Reminders to Google Sheets
Install Date & Email Reminders from the Google Workspace Marketplace and open it from your spreadsheet.
3. Choose your date and recipient columns
Select the column containing the date you want to monitor and the column containing the recipient's email address.
You can also map relevant information such as a name or document link so recipients know exactly what the reminder is about.
4. Choose when the reminder should be sent
Configure how far in advance recipients should be notified.
You can set reminders 30 days before, 7 days before, 1 day before, and/or on the important date itself.
5. Save the reminder and let it run automatically
Once your reminder is configured, you no longer need to manually scan your spreadsheet for approaching dates.
The reminder runs automatically and sends email notifications based on your configuration.
Your spreadsheet tracks the dates.
Date & Email Reminders makes sure they don't get forgotten.
Example: Send an Email Before an Expiration Date
Imagine you manage employee certifications in Google Sheets.
Your spreadsheet contains columns for Employee, Certification, Expiration Date and Email.
Instead of checking the sheet every week, configure a reminder based on the Expiration Date column. When an expiration date approaches, the appropriate recipient receives an email reminder automatically.
The same workflow can be used for contracts, licenses, insurance, vehicle records, payments, customer follow-ups and other important dates.
| Employee | Certification | Expiration Date | |
|---|---|---|---|
| Alex Rivera | First Aid | 2026-04-12 | alex@company.com |
| Jordan Lee | Safety Training | 2026-05-03 | jordan@company.com |
| Sam Patel | Forklift Permit | 2026-06-18 | sam@company.com |
What Can You Create Google Sheets Reminders For?
Any important date you already track in a spreadsheet can potentially become an automatic reminder.
Document expirations
Track document expiry dates and remind the appropriate person before action is required.
Employee certifications
Monitor certifications, training deadlines, permits and employee records.
Contract renewals
Get notified before contracts expire or need to be renewed.
Licenses & permits
Stay ahead of license expiration and permit renewal dates.
Insurance
Track insurance policies and upcoming expiration dates.
Vehicles & equipment
Monitor registrations, inspections, insurance and maintenance deadlines.
Payments & subscriptions
Create reminders for payment due dates and subscription renewals.
Customer follow-ups
Use dates in a customer spreadsheet to remind your team when follow-up is required.
Project deadlines
Turn milestone and deadline dates into email reminders.
Stop Checking Your Spreadsheet for Upcoming Dates
A spreadsheet can tell you when something expires - but only if someone remembers to look.
As your spreadsheet grows from a few rows to dozens or hundreds of records, manually checking dates becomes unreliable.
Automatic reminders separate two jobs:
- Google Sheets stores and organizes your data.
- Date & Email Reminders watches the dates and sends notifications when action is approaching.
You keep the flexibility of a spreadsheet without depending on someone to check it every day.
Do I Need Google Apps Script to Send Date Reminders?
No.
Google Apps Script can be used to build custom email reminder workflows for Google Sheets, and it can be a good option if you want to write and maintain your own automation.
A typical Apps Script solution requires you to:
- read dates from spreadsheet rows
- compare them with the current date
- identify the appropriate recipient
- send an email
- configure a time-based trigger
- maintain the script if the spreadsheet structure changes
If you simply want automatic email reminders from spreadsheet dates without maintaining code, Date & Email Reminders provides a no-code alternative.
Keep Using the Google Sheets You Already Have
You don't need to migrate your records into another task manager, CRM or database.
Continue managing your information in Google Sheets and add automatic reminders to the workflow you already use.
This makes the add-on useful for operations teams, HR teams, compliance teams, finance teams, small businesses and anyone who manages important dates in spreadsheets.
More Ways to Track Important Dates in Google Sheets
- Document Expiration Tracker
- Employee Document Expiry Tracker
- Vehicle Expiry Tracker
- Contract Expiration Tracker
- License Expiration Tracker
- Insurance Expiration Tracker
- Renewal Tracking Spreadsheet
- Due Date Reminders for Google Sheets
- Compliance Spreadsheet Template
- Regulatory Compliance Tracking
- Certificate Expiration Tracker
- Date & Email Reminders
Frequently Asked Questions
Yes. Dates stored in Google Sheets can be used to trigger automatic email reminders. You can build this with Google Apps Script or use a no-code add-on such as Date & Email Reminders to configure reminders directly from your spreadsheet.
Install Date & Email Reminders, open the spreadsheet containing your dates, select the relevant date and recipient columns, choose when the reminder should be sent, and save the configuration.
Yes. A date column can be used as the basis for an automated email reminder. The reminder can notify the appropriate recipient when an important date is approaching.
No. Apps Script is one option, but Date & Email Reminders provides a no-code way to automate email reminders from spreadsheet dates.
Yes. Expiration dates stored in your spreadsheet can be monitored so reminder emails are sent before action is required.
You can use reminders for due dates, deadlines, expiration dates, renewal dates, contracts, employee certifications, licenses, insurance, vehicle records, payments, customer follow-ups, project milestones and other important dates stored in Google Sheets.
No. Your existing Google Sheet remains your source of truth. The reminder configuration works with the spreadsheet workflow you already use.
Turn Your Google Sheets Dates Into Automatic Reminders
Stop manually checking spreadsheets for upcoming deadlines, renewals and expirations. Set up automatic email reminders in minutes.
Free to start · No Apps Script required